AI use policy, examples
Example AI
use policies
See what an AI use policy from me looks like, written for a made-up Toowoomba business in one of eight industries. It's the same detail you'd get for yours.
Each one shows what I found, what the business decided and why, then the policy itself, ready to sign.
Accounting and bookkeeping
Ridge Street Accounting
A made-up four-person practice: a principal who's a registered tax agent, an accountant, a bookkeeper and an office manager. It's the same firm as my sample Audit report. It had an Audit first, so its policy draws on that too. Without one, the interview and the staff survey do that work.
Thirteen pages, built around the firm's five biggest admin jobs, its busy season, and the AI its team was already using.
- What I found, and what the policy does about each
- The firm's decisions, including where it went its own way
- An AI register, with every tool's terms read
- Who checks AI work in each job
- A review record, and a sign-off page for the whole team
Seven more industries
Find yours
Each is the same made-up business as that industry's sample Audit, with its own tools, rules and decisions.
Legal
Merritt Lawyers
A made-up seven-person firm on Smokeball, doing wills, estates, family law and employment advice. Its policy covers what the Queensland Law Society and the courts expect, and why conflict checks stay by hand.
Medical and allied health
Bellbird Street Family Practice
A made-up general practice of eight, on Best Practice and HotDoc. Its policy covers an AI scribe in the consult, asking patients first, and what Ahpra and the RACGP expect.
Aged care
Campbell Street Home Care
A made-up home care provider with an office team of eight and about 120 clients, on ShiftCare. Its policy covers care plan reviews, incident records and consent from clients.
Childcare
Kestrel Street Kids Club
A made-up outside school hours care service of nine, on Xplor. Its policy keeps children's details out of AI and covers rosters, messages to families and what ACECQA expects.
Hospitality
Hartley Lane Kitchen
A made-up cafe of eight that also caters. Its policy covers catering quotes, the roster in Deputy, allergies and replies to reviews.
Trades and building
Holberton Street Building
A made-up building firm of five, on Buildxact and Xero. Its policy covers quote scopes from site notes and photos, variations and payment schedules.
Real estate and property
Prospect Street Property
A made-up agency of five with about 250 rentals, on PropertyMe. Its policy covers listing copy, photo edits, repair requests and why PropertyMe's AI isn't on the register.
What's in it
Written around the business
Each policy starts from an hour with you and what your team already uses, so every section fits how you work.
Your tools, by name
An AI register of the tools you've approved, what each is for, and whether client details can go in.
Your field's rules
If you answer to a body like the TPB, the Law Society or Ahpra, I look up what it expects and build it in.
Only what applies
Sections on AI agents, note-takers or copyright go in when you need them.